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Parks Recreation and Cultural Resources Department
Cultural Arts Committee

Minutes

Tuesday, November 13, 2007
6:30 PM

Town Hall

Parks, Recreation and Cultural Resources Conference Room

316 North Academy Street, Cary NC  27513

Web Site: www.townofcary.org

 

Present:  Denny Hoadley, Chair; Deanna Kerrigan; David Lindquist; Debbie Savage; Philip Shepard; Ginny Trautman; Paul Wasylkevych; Ranjani Iyer, Teen Council Representative; Rashi Bisarya, Teen Council Representative; Preetha Suresh, Teen Council Representative; Rashi Bisarya, Teen Council Representative;

 

Staff: Lyman Collins; Vicki Hayes

 

 

A.         Call to Order – Denny Hoadley, Chair

The meeting was called to order at 6:30 p.m.

 

·         Report from chair

v      The committee should have received an email from Katie Crain requesting volunteers for the Holiday Tree Lighting on December 1, 2007.  Please respond to her email.

v      The committee is invited to attend the reception to welcome the accreditation team on Wednesday, November 28, 2007 from 5:30 pm – 7:30 pm at the Page-Walker Arts and History Center.

 

B.         Roll Call - Absentees

Mamta Bisarya; Gyan Gupta; Michael McDade; Ron Sherhofer

 

C.         Adoption of Agenda

Denny Hoadley added the topic Committee Meeting Time under New Business.

ACTION:  David Lindquist made a motion to accept the agenda as amended.  Deanna Kerrigan seconded.  The motion passed unanimously.

 

D.         Adoption of Minutes

·         October 16, 2007

ACTION:  Philip Shepard made a motion to approve the October 16, 2007 minutes.  Paul Wasylkevych seconded.  The motion passed unanimously.

 

E.         Staff Report

·         Denise Dickens, Public Art Coordinator

v      Denise presented a PowerPoint presentation on public art projects.  She provided an overview of each project and where the project currently stood.  The committee was appreciative of her time and attention to detail. 

 

F.         Old Business

·         Old Cary Elementary Update

v      The final program report was going to be presented at the November Town Council Operations Committee meeting.  However, with the new elected officials staff has decided to wait until December.  This will give staff the opportunity to meet with the new Council members and discuss the project.  Staff does not think this will interfere with the projected spring 2010 opening.

 

·         Process for Feedback at Events

v      Deanna Kerrigan will have information prepared for the December meeting. 

 

G.         Liaison Reports

·         Festival Committee Report – Paul Wasylkevych reported for Mamta Bisarya

v      Karen Monna, chairperson for 2006-2007 will be leaving the committee. A new representative for the YMCA will be appointed.  The new Committee Co-Chair for 2007-2008 will be Kay Struffolino with Paul Wasylkevych as Vice-Chair.

v      Revenue for this year was up by $25,000 because of an increase in sponsorships.

v      The Grants Committee will be considering whether to increase the amount available for grant money this year because of the Downtown Streetscapes project will affect the festival for the next 2 years.

 

·         Amphitheatre Advisory Committee Report – Lyman Collins reported for Gyan Gupta

v      Staff at the Amphitheatre have reconciled for the end of the year (November 1 – October 30 fiscal year) and the preliminary figure looks better than projected.  At this time planning for next year has begun.  The Crescent building kitchen has been approved for an upgrade, which will take place before next year’s season.

v      Staff is currently working on Tinsel Town.  Volunteers will be a key factor in helping make this event a success.

 

H.         New Business

·         Committee Liaisons

v      Mamta Bisarya is currently the Festival Committee Liaison.  She is resigning from the Festival Committee for next year because of commitments to Hum Sub.  The Festival Committee meets on the 3rd Tuesday of each month from 8:00 am – 9:00 am at Cindi’s House Café in downtown Cary.  If anyone is interested, please email Denny Hoadley.

v      David Lindquist did an excellent job last year on coordinating the Cultural Arts area.  This position will also need to be filled.  Lyman Collins suggested the Festival Committee Liaison and David’s position become one.

v      Gyan Gupta is currently the Amphitheatre Advisory Committee Liaison.  Amphitheatre Committee terms are for one year.  This committee meets on the 3rd Monday starting at 6:00 pm.  Please email Denny Hoadley, if you are interested in serving.

 

·         Committee Terms

v      There will be three members, Mamta Bisarya, Michael McDade, and Ginny Trautman that are completing their 1st term with the committee.  These three individuals will receive a letter in January for the opportunity to reapply for the committee.

 

·         Committee Meeting Time

v      The meeting date has been changed to the 4th Wednesday of each month.  In order to have the least amount of impact on current members, it would be helpful if the committee could move its meeting times up by half an hour.  The committee agreed to change the meeting time to 6:00 pm.

 

I.          Committee Member Information Share

·         Paul Wasylkevych announced that the Waldo-Rood house will be moved the end of the month to a temporary site on Park Street.  After completion of the Downtown Streetscapes project the house will be moved to its permanent location.

·         Page-Walker will also be working on branding exercises.

·         Preetha Suresh wanted to know if the art club at her high school, Enloe could apply for funds.  Staff explained a representative from Wake County Public Schools has been invitied to discuss art in the schools.  

 

J.         Adjourn

Paul Wasylkevych made a motion for the meeting to adjourn.  The meeting adjourned at 7:50 p.m.