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Parks Recreation and Cultural
Resources Department
Cultural Arts Committee
Minutes
Page-Walker
Arts and
119
Ambassador
Web Site: www.townofcary.org
Present: Dennis Hoadley,
Chair; Deanna Kerrigan; Gary Lew;
David Lindquist; Michael McDade; Philip Shepard; Kay Struffolino; Ginny Trautman; Paul
Wasylkevych
Staff: Lyman Collins; Vicki Hayes; Sarah
Bunch; Sara Maultsby
A. Call to Order – Denny Hoadley,
Chair
·
The
meeting was called to order at
·
Report
from the chair
v
Policy
Statement 150 – Rules of Procedure for Town of
v
The
Committee will discuss this policy at the October meeting, but everyone should
review the policy.
B. Roll Call
·
Absent: Mamta Bisarya; Gyan Gupta; Andrew
Shears, Teen Council Representative
C. Adoption
of Agenda
Denny Hoadley requested that
under new business the Parks, Recreation and Cultural Resources brochure and
survey be added to the agenda.
ACTION:
Paul
Wasylkevych made a motion to accept the agenda. Kay Struffolino
seconded. The motion passed unanimously.
D. Adoption
of Minutes
·
ACTION:
Kay Struffolino made a motion to accept the
E. Staff
Report
·
Sarah Bunch, Performing Arts Coordinator
v Performing arts
wrap up of FY06
v Marvelous Music
Series update
v Fall Sertoma Series update
v Christmas Story auditions
information; Show dates – Dec. 8-10 & 15-17, 2006; Show times – Friday and
Saturday
v Working on better
publicity for these events
v Meeting with
outside organization that received funding from the Town
v Cary Players will
have a play this weekend called “Acting Up! Acting Down!” with Lyman Collins in
the show.
·
Sara Maultsby,
Supervisor, Page-Walker
v Art Quilts:
“Five” exhibit will be open Sept. 29 –
v Photographer’s
Eye slide and lecture presentation series - FREE
Ø Michael Zirkle – Reflections
of Maya, A photographic conundrum –
Ø Alex Harris – Southern Photographs –
Ø Carolyn DeMeritt – Series and
Project Photography –
v Architect’s Way
presentation and conversation series – FREE
Ø
Ø Marvin J. Malecha, the
Ø The Freelon Group,
F. New
Business
·
Review Funding Request Form
v Lyman Collins
introduced Kathy Lleras, Budget and Management
Analyst with the Town.
v Ms. Lleras explained the Funding Request Form can be updated
and she would like feedback from the Committee.
v The forms are
mailed to the organization in January 2007.
Ms. Lleras explained she would need feedback by
v Staff will email
the Committee the
v The Committee
felt the organization that applied should receive feedback good or bad about
their application.
v
The Committee will need to email Paul Wasylkevych by
·
Program Brochure and Survey
v Denny Hoadley explained PRCR staff made a presentation at the
PRCR Advisory Board meeting last night on the PRCR Program Brochure.
v A couple of
changes that will be taking place are the Teen Scene and Senior information
will be pulled out of the brochure and placed in their own brochure.
v Staff is looking
at ways to update the brochure and would like the Committees feedback.
v Staff will email
the survey to the Committee for easier return.
G. Updates
and Discussions
·
Festival Committee Report
v This was the
last-minute wrap-up meeting prior to Lazy Daze.
v Work assignments
were outlined for the Committee and t-shirts were issued.
v Changes to
concession areas are the addition of quality control.
v Being the last
Friday of the month, Art Loop was also taking place and in conjunction with
that a reception would be held from
v Lazy Daze 2006
Feedback
Areas that worked
well
o
Friday evening load-in went well – more
artist and concession set-up than in past years.
o
Opening ceremonies went smoothly and the
combined bands went well.
o
Continues to receive much praise from the
artist and concessionaires.
o
The location of Cultural Arts expo continues
to be excellent – traffic was good.
o
Volunteer support was excellent at the
cultural arts table.
o
Also, every member of the Cultural Arts
Committee who was available worked some where within the Festival.
o
Paul Wasylkevych presented the Committee with the
feedback from the Cultural Arts survey.
Staff will now simplify the results and have ready at the October
meeting.
Areas that need
to improve
o
Issues with power, which seemed to be
from data entry.
o
Signage needs a boost. We suggest re-purposing the large flat board
as a greeting sign at the
o
Perhaps we can give the zone a catchier
name, such as the “Cultural Arts Gateway”.
o
We would also like to add unifying
elements to each booth so that we can better tie the participants to the
overall zone. An inexpensive way to
accomplish this is a single color table cloth.
o
A revised arrangement of booths at the
crosswalk is needed.
o
We need to improve the communication of
expectations to participants given that one left quite early.
o
Layout on the Committee table needs
improvement. We need a number of Lucite
display racks and bags.
o
Emergency kit to include: duct tape,
clipboards, phone number sheet, trash bags, etc.
·
Amphitheatre Advisory Committee Report – delivered
by Kay Struffolino on behalf of Gyan
Gupta
Upcoming programs
are:
o
Ben Harper – September 13th
o
White: A Cirque USA show – September 23rd
o
Triangle Uncorked Wine Festival –
September 30th
o
Carolina Hope Festival featuring the
Indigo Girls – October 1st
o
String Cheese Incident – October 11th
o
Diwali – October 4th
o
Gaelic Myths & Mayhem – A Halloween
celebration throughout the ages – October 28th
o
ü We are looking
for volunteers interested in working event nights – selling tickets, renting
skates, helping Santa, etc. Anyone
interested should go to the website and sign-up to volunteer.