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Parks Recreation and Cultural Resources Department
Cultural Arts Committee

Minutes

Tuesday, October 10, 2006
7:00 PM

Koka Booth Amphitheatre

8003 South Regency Parkway, Cary, NC  27511

Web Site: www.townofcary.org

 

Present:  Dennis Hoadley, Chair; Mamta Bisarya; Gyan Gupta; Deanna Kerrigan; David Lindquist; Philip Shepard; Kay Struffolino; Ginny Trautman; Paul Wasylkevych

 

Staff:  Lyman Collins; Vicki Hayes; Becky Schmidt

 

A.         Call to Order – Denny Hoadley, Chair

·         The meeting was called to order at 7:00 p.m.

·         Report from the chair

v      The Parks, Recreation and Cultural Resources Advisory Board (PRCR) discussed getting all of the Committees together to discuss the website.

 

B.         Roll Call

·         Absent:  Gary Lew; Michael McDade; Andrew Shears, Teen Council Representative

 

C.         Adoption of Agenda
Kay Struffolino requested that under new business add the Community Tree Project to the agenda.

ACTION:  Kay Struffolino made a motion to accept the agenda as amended.  Gyan Gupta seconded.  The motion passed unanimously.

 

D.         Adoption of Minutes

·         September 12, 2006

 

ACTION:  Kay Struffolino made a motion to accept the September 12, 2006 minutes, with a correction under Public Awareness Work Group.  David Lindquist seconded.  The motion passed unanimously.

 

E.         Staff Report

·         Becky Schmidt, General Manager for Koka Booth Amphitheatre

v      Distributed the new program brochure.

v      Discussed the management plan for 2007 and shared trend data with the committee.

v      Tinsel Town with outdoor ice skating rink.

v      Diwali: Indian Festival of Lights – Free – Oct 14th.

v      Requested feedback on noise level.

 

F.         New Business

·         Community Tree Project – Kay Struffolino

v      This is the first year for the Community Tree Project.

v      Cary-based organizations, schools, and business have been invited to participate by making an ornament that reflects their group.

v      The ornaments will be hung on the tree located inside of the Town Hall on December 2, 2006 along with the Tree Lighting ceremony.

v      Kay will make an ornament represented the Cultural Arts Committee.

 

G.         Updates and Discussions

·         Festival Committee Report 9/19/06– Kay Struffolino

v      There was a general debriefing of Lazy Daze from the Committee as a whole as well as the chairs of each Work Team – the unanimous consensus was the a great success!

v      There were 161 volunteers for the festival and they contributed 651 work hours.

v      Using a 1-5 scale, the survey from patrons rated quality of art vendors 4.4 / quality of entertainment 4.1 / quality of concessions 4.1.

v      The survey from the artist gave an overall festival rating of 4.7.

v      Artwork samples of Spring Daze 2007 were shown to the Committee and there was a unanimous decision choosing one of them.

v      A Grants Work Team for 2006 was selected and those folks are Brenda Larson, Paul Wasylkevych, Kay Struffolino and Carol Aupperle.

v      Karen Monna will take over as Committee Co-Chair for 2007 and Kay Struffolino was elected as Vice-Chair.

v      According to Sunshine Artist magazine, a national publication which ranks classic and contemporary craft shows, Lazy Daze was ranked 23rd, the highest one-day festival in the country.

 

·         Amphitheatre Advisory Committee Report –Gyan Gupta

v      Diwali – October 4th

v      Tinsel Town – November 20th – December 31st

ü          We are looking for volunteers interested in working event nights – selling tickets, renting skates, helping Santa, etc.  Anyone interested should go to the website and sign-up to volunteer.

 

·         Review Fund Request Forms – Lyman Collins

v      Lyman distributed a copy of the new form for the Committee to review.

v      The Committee felt under Other Information – Other Town Support should be made clearer.

v      The Committee wanted Fundraising under Revenue to be broke out by Events, Individual Fundraising or Donations Community Based.

v      Also, with the Revenue section – Town of Cary; add Grant Money, so it will be clear to the organization.

v      There will also be a new Scoring Matrix that the Committee will use to determine the amounts funded.

v      The Committee wanted to add a section for comments on the Scoring Matrix.

v      Lyman explained the organization that receiving funding this year will have to fill out a Report Form explaining what the money was used for and answer questions pertaining to the event, before their request will be looked at next year.

v      The Committee felt they needed a specific dollar amount set by Council and discussed options on how to measure the amount.

 

ACTION:  Paul Wasylkevych made a motion to encourage Council to adopt funding level amount for cultural non-profit organizations amount of $1 per capita based on Cary’s most recent population estimates.  Kay Struffolino seconded.  The motion passed unanimously.

 

·         Board/Committee Rules

v      Lyman distributed a copy of the Board/Committee rules for everyone’s information.

 

·         Feedback on Program Brochure

v      Lyman Collins explained that Helen Stanfield reviewed the survey’s that were completed.  At this time having the Cultural Arts section in a separate brochure is open for discussion.

v      Special Events will be left in the current brochure.

 

·         Review 2007 Meeting Dates and Times

v      Denny Hoadley explained the 2nd Tuesdays of the month at 7:00 p.m. is the current schedule.

v      A suggestion was made that the time be moved to 6:30 p.m.

v      The Committee discussed the time change.

 

ACTION:  Deanna Kerrigan made a motion to change the start time of the meetings to 6:30 p.m.  Ginny Trautman seconded the motion.  The motion passed unanimously.

 

·         Reports from Committee Work Groups

v      Denny Hoadley requested that the work groups be ready to report at the November meetings.

 

·         Other Information

v      David Lindquist distributed a new handout “Cary in the Art of it All”.

 

H.         Upcoming Events

·         See Program Update

 

I.          Adjourn

Kay Struffolino made a motion for the meeting to adjourn.  David Lindquist seconded.  The adjourned at 8:27 p.m.