Cary Parks Recreation and Cultural Resources Department
Athletic Committee Meeting
316 N. Academy
Call to Order/Roll Call
Jeff Boucher called
the meeting to order at
Members
Present – Jeff Boucher, Andy McRee, Louis Eldridge, Randall Bennett, Walker
Reagan, Tom Wells, Pete Burke, King Prather, Larry Miller, Christine Nacewicz
Absent
– Ken Berry
Adoption of Agenda
The committee
reviewed the April agenda.
Action: Louis Eldridge made a motion to accept the April agenda, second by
Larry Miller, motion carried by a unanimous vote.
Adoption of Minutes
The minutes of the March 2008 meeting were reviewed by the committee.
Action: Larry Miller made a motion to accept the
minutes of the March meeting, second by King Prather, motion carried by a
unanimous vote
Public Speaks Out
None
Reports
League Representatives
Boys Baseball – Pete Burke
Monday, April 14th is the
opening night for boy’s baseball (Colt league). Pete will be sending out an
introductory email to all the boy’s baseball coaches. Pete reported that several issues were
brought to his attention from the 2007 season and he will bring those before
the committee at its next meeting.
Girls Softball – King Prather
Nothing to report
Boys Basketball – Ken Berry
Nothing to report – absent
Girls Basketball – Larry Miller
Nothing to report
PRCR Advisory Board Update – Jeff Boucher
No report, the Parks, Recreation and Cultural
Resources Advisory board did not meet in April.
Teen Council update/report – Christine Nacewicz
Elections for the
new chair and vice chair for the Teen Council are coming up. Nothing else to report.
PRCR Staff Update – William Davis
William Davis
circulated copies of the sign plan for Parks, Recreation and Cultural Resources
facilities for the committee’s review. William
reported that the signs will be phased in over the next 5-6 years. The
committee had no feedback.
William distributed a 2008 calendar
of sporting events that are currently scheduled at all of our venues. The document is a work in progress and will
be updated as new events are added.
William reported that the Cary Road
Race held on Saturday, April 14th had approximately 1191 runners
registered for the 10K & 5K races and 153 registered for the Fun Run.
New Business
May 5th Joint Meeting with Parks, Recreation and Cultural
Resources Advisory Board
Jeff Boucher
reminded the committee of the joint meeting in May and encouraged attendance. More information will be emailed out to the
committee. The Athletic Committee
meeting scheduled for May 19th will not be held in lieu of the May 5th
joint meeting.
Updates and Discussion
Team Distribution – Ted Jeffcoate
Ted presented
information on how teams are currently formed in the instructional youth
leagues (ages 6-10). To the extent that
it can be done, team rosters are formed and practice/game locations are based
on the player’s geographical location.
Players returning to the same league/age group go back to the same team
and new players fill in the remaining slots on the roster. Ted reported that
this method seems to be working well and asked the committee’s thoughts on ways
to improve that system or perhaps geographically group the older leagues where
players are drafted onto teams. Louis Eldridge suggested going to a nine digit
zip code system which would make the player distribution even more localized. It
was suggested by staff that perhaps the Town should be divided into zones and
participants should be allowed to register for the zone that they live in and
if that zone fills they would have the option to wait list for that zone or
register for another zone. A possible issue with that method is that certain
zones may have strong teams just because of the numbers of participants living
there. This could also contribute to
players trying to register in another zone because the stronger teams play
there. Tom Wells asked if registration for a particular zone could be limited
by the players address and staff will check into that. Larry Miller felt that
the current system seems to be working well and asked if there were significant
issues that would constitute a change. King
Prather suggested gathering data from coaches over the next year or two to see
how practice/game attendance is impacted by the proximity of the fields to
where the players live. This would help justify making a change to the current
system. Staff and the committee both felt that the partnerships between the
Town and schools to build athletic facilities are important in continuing to
provide quality facilities to accommodate growth in
Scheduling Software – Ted Jeffcoate
Ted reported that the Town had
purchased a scheduling software package which is module of our current
registration/facility booking software. The
software should assist with managing team rosters, booking of facilities and
generating league schedules. There are
some challenges with the schedule portion of the software; however staff is
working with the software company to correct the issues.
William distributed and reviewed a
March 2008 project update for Parks, Recreation and Cultural Resources
facilities.
Adjourned